RFP Programs Coordinator (m/f/d)


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In a Nutshell

In this position, you drive the RFP process towards the set goals and revenue targets.

Tasks & Responsibilities

  • Together with the Manager RFP Programs coordinate the global RFP process & workflow
  • Support with various RFP tasks in the preparation of the new RFP corporate & consortia season
  • Add corporate RFP offers in Cvent Transient and control the process
  • Support the member hotels in problem-solving between corporate accounts and Cvent Transient
  • Set-up programs in Cvent Transient, including Design Hotels programs
  • Data management in Cvent Transient and other relevant platforms
  • Support the Manager RFP Programs in positioning member hotels within the different corporate programs
  • Prepare production figures and gather data from various sources
  • Work in data projects with the BI Team to ensure correct data reporting
  • Work attentively towards KPIs by supporting the team with market research, reports, and presentations
  • Work closely with the Design Hotels Distribution Team to ensure correct rate loading
  • Prepare, lead and take minutes in weekly Business Travel Call
  • Create newsletters for DS Programs for the travel trade community by working closely with the Digital and Graphics Team
  • Work closely with hotels and Collective Team and manage the Collective Program (for high-end leisure offers)
  • Optimize, develop and manage Salesforce, aligning the platform with the needs of the RFP, Travel Trade Marketing, Reservations and Global Sales team
  • Support the launch of new member hotels
  • Support in year-end RFP analysis to support hotels & Global Sales team
  • Support with delivery of Membership Services
  • Onboard and train interns

Experience & Mindset

  • Excellent English written and verbal communication skills
  • Strong analytical and administrative skills
  • Creativity and attention for detail
  • Problem-solving and multi-tasking skills
  • Excellent time management skills and ability to prioritize
  • Entrepreneurial spirit and a self-starter; able to work both independently and in a team
  • Demonstrate reliability and communicate constructively on all levels
  • Proficiency in MS office (especially Excel) and experience working with Keynote beneficial

Perks & Benefits

  • A great experience in the niche market of luxury boutique hotels
  • Working in a motivated and international team from over 39 countries at the global Headquarters of Design Hotels™ located in the creative Media Spree area in Berlin
  • Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates
  • Career development opportunities in an international company

About Design Hotels™

Design Hotels GmbH (www.designhotels.com) is a full-service hospitality consultancy, offering customized services to its member hotels. Under the brand Design Hotels™ the company represents and markets a curated selection of currently more than 300 luxury hotels in over 60 countries. These member hotels are independently owned but united by a commitment to individuality, progressive design, and cultural authenticity. Design Hotels™ embodies the most advanced ideas in the hospitality industry and offers discerning travelers new opportunities and inspiration for both a more conscious travel and lifestyle.
The company has its headquarters in Berlin and branches in Los Angeles, New York, London and Singapore. Since March 2021, Design Hotels GmbH is part of the Marriott International portfolio.

Design Hotels is an equal opportunity employer, we celebrate diversity and practice inclusivity. Hiring decisions are based on merit, qualifications, and our business needs only.

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